Youth Partnership Service Privacy Notice
This privacy notice provides information on how Youth Partnership Service in Luton uses your personal information. By ‘use’ we mean the various ways it may be processed, including storing and sharing the information.
This privacy notice will also provide further details regarding:
You can see this information in the Youth Partnership Service in Luton’s https://m.luton.gov.uk/Page/Show/privacy-cookies/privacy-notice/service/Pages/Children-families-education.aspx on our web site or you can ask us for a copy of this information.
The Youth Partnership service in Luton comprises the following branches;
Each service area is delivered under the separate relevant governance arrangements to ensure the data processing and management principles of GDPR are adhered to. Some children may move between service areas, if this transpires the data processing compliance is followed relevant to the child for that episode.
We use personal information about young people referred to us assist in working with these child to address concerns, vulnerabilities and issues present at referral and following assessment. For example this could be to address vulnerabilities and concerns which may lead to child criminal or sexual exploitation or assist with reducing further offending and anti-social behaviour,
The information we collect and record may be to formulate:
We also use this information to assess the quality of our services to young people and to evaluate and improve our policies and procedures.
We may also use information in other ways compatible with the above.
The information we collect and use may include:
We also collect information about the following which is classed as “special category data” under the GDPR.
We also collect information about criminal convictions and offences
The GDPR includes safeguards to protect the use of your special category data and criminal conviction data. Further details can be found on our website in the document named ‘Special category data and criminal offences data policy’ which sets out our procedures for compliance with the principles of the GDPR and the retention and erasure of this information.
The information we hold includes information you have provided to us.
We also receive information from:
We have legal grounds to process this information because it is necessary for the performance of a task carried out in the public interest. The tasks we carry out in the public interest are under the:
We have legal grounds to process (including share) special category data and criminal convictions data where it is in the exercise of a statutory function and it is in the necessary for reasons in the substantial public interest. The statutory functions are as set out above.
We may also share your personal information with:
As explained above, we share information without your specific consent as it is reasonable and necessary to do so to fulfil our public tasks or, in relation to special category data, is in the substantial public interest to do so. We also explained that the law imposes safeguards to protect your privacy in these circumstances.
We will also share your information, subject to contractual and other legal safeguards, with organisations commissioned to provide services to you and others. Finally, we may also share your information across different departments of the Youth Partnership Service in Luton where it is necessary for our public tasks or functions to do so.
The information is stored electronically on either the YJS’s records management system known as Childview, or Luton council’s LiquidLogic Children’s services data base (Edge of Care) Information is also securely stored in other mediums, including email accounts. Information is transferred via encryption using central government approved software to ensure the protection of your information.
We do not transfer your information outside of the UK for storage or processing however the requirements of managing an individual case may require information to be shared between government agencies, this is done with the accordance of the law and complies with the law in the UK.
We do not make automated decisions about you and your family.
This notice was updated in May 2023.